About the Role
We're looking for an experienced Event Production professional to plan, coordinate, and execute the technical and operational elements of our MICE and corporate events. From pre-event planning and vendor management to on-ground execution and post-event reporting, this role ensures every event runs seamlessly — on time, within budget, and to the highest quality standards.
The ideal candidate is a hands-on problem-solver who thrives under pressure and is comfortable managing complex, multi-vendor productions from concept through close-out.
What You'll Do
Pre-Event / Planning Phase
- Work with Sales, Client Servicing, and Creative teams to understand event scope, objectives, concept/theme, and client expectations.
- Prepare detailed production plans, timelines, run-sheets, show flow, and technical specifications.
- Identify and manage vendors and suppliers (AV/audio, lighting, staging, décor, signage, catering, travel, accommodation); negotiate rates and contracts, and ensure SLAs are met.
- Coordinate with the Creative/Design team on branding, signage, décor, graphics, and experiential elements.
- Secure required permits, licenses, and insurance, as applicable.
- Plan logistics including transport, accommodation, and shipping of materials and equipment.
Budget & Cost Control
- Develop and monitor production budgets; track expenses against estimates, and flag and manage variances.
- Identify cost efficiencies without compromising on quality.
Production / Onsite Execution
- Oversee venue setup — staging, lighting, AV, décor, seating arrangements — ensuring all technical elements are fully functional.
- Manage onsite teams (vendor staff, contractors, internal crew), ensuring clear role definition and smooth coordination.
- Conduct technical checks and rehearsals; ensure accurate timings, cue sheets, and backups for critical elements.
- Monitor event flow and troubleshoot real-time issues, maintaining quality, safety, and compliance with venue rules and safety norms.
- Coordinate with clients onsite, ensuring expectations are met and any changes are handled professionally.
Post-Event
- Supervise teardown/breakdown and ensure an efficient close-out.
- Reconcile vendor invoices and liaise with Finance for timely payments.
- Prepare post-event reports covering what worked, areas for improvement, client feedback, and key learnings.
- Ensure all deliverables (photos, videos, data) are collected, catalogued, and handed over as per client/internal requirements.
Continuous Improvement & Collaboration
- Maintain a vendor database and regularly evaluate vendor performance.
- Stay updated on trends, technologies, and production techniques within the MICE/events space.
- Collaborate with Sales, Marketing, Creative, Operations, and Client Servicing teams to deliver cohesive events and maintain brand positioning.
What We're Looking For
- Bachelor's degree in Event Management, Hospitality, Production, or a related field.
- 2–6 years of experience (or more, depending on seniority) in event production/operations within the MICE/events industry; experience with both small- and large-scale events is preferable.
- Strong understanding of technical production — AV, lighting, staging, sound, and décor.
- Excellent project and time management skills, with the ability to handle multiple events/projects concurrently under strict timelines.
- Strong negotiation skills, with the ability to manage vendors and contracts effectively.
- Sound budget management and financial acumen.
- Strong communication and interpersonal skills, with the ability to coordinate across clients, internal teams, and vendors.
- A calm, adaptable problem-solver who can manage last-minute changes under pressure.
- High attention to detail and strong quality standards.
- Willingness to travel and work onsite, with flexibility around work hours (early mornings, late nights, and weekends as required).
Why Benchmark?
Join a team where your production expertise turns ambitious event concepts into flawless, on-ground reality. This is a role for someone who takes pride in the details others miss and wants to be the calm, capable hand behind events that leave a lasting impression.
Ready to bring your production skills to the stage? Apply now.
